10X Productivity in 10 Minutes transcript

Couple videos ago, you guys really seem to like my AI learning system. So, I figured why don't I also show you my AI productivity and focus system. For those of you who don't know me, hello, my name is Tina. I am a content creator and I also run an AI education company called Lonely Octopus. And this AI system has allowed me to increase my focus and my productivity by 10 times, according to the title. But really though, it is pretty amazing if I do say so myself.

Okay, let's actually start this 50-minute filming session. A portion of this video is sponsored by Grainer. This is my plan for today, my to-do list. Today is film day and you can see that I've already done some of the filming things over here. Oh, actually upload integration footage, I already did that, too. Nice. And right now we're at film the new video, which is this one. Other things that I have for today include shooting b-roll for the Hermes video, scripting for shorts, some stuff about the landing page, and ops and admin task.

I usually come up with each day's to-do list the day before. And then in the morning, I kind of like tweak it a little bit. I start today, I go to LifePod, who is my AI productivity and health coach. And I ask, "What is the best way for me to tackle today?" So, it's able to read my plan for today, and then it would tell me it's film day per your plan. Like yesterday, you pushed through and got the scripting done, blah blah blah, these things.

And it says that order matters on a film day based on your own workflow constraints. So, it says do first, phase one, filming while energy is fresh. So, it's telling me to film everything first and then move on to phase two, less cognitive demanding, and I can do that when I'm tired. Then it tells me to move on to phase four, which is pure task. And it's telling me that I should do this because it's my highest continuation category, as in when I do task, I have the highest likelihood to be able to continue working and not just like give up, which is what happens for some of my other task.

Then finally, phase three, it's saying that depending on how much energy I have, I can do phase three prior to ops and admin or after ops and admin if I can. So, this is the recommendation from coach LifePod on how I should be tackling today. Now, not every day is like this. Yesterday, for example, LifeBot gave me a completely different approach because I was really tired from the day prior, but still wanted to get some tasks done.

So, it told me that the best approach is actually a variety plus short sessions with no breaks in between them. And it gave me like an example of how I should approach it. And seriously, I cannot overemphasize how big of a game changer this is. Since this advice is super customized just for me based upon my personal actual data. Like, the advice is spot-on. And after using this system, I have been able to get through my days and increase my deeper time multiple folds, while the quality of the work itself has also increased.

I've also been able to increase the number of steps that I take from around like 3 to 4,000 per day to 9 to 10,000 per day because I told LifeBot. So, yes, this has been such a game changer for someone like me that has very chaotic and very days, too. So, yes, the reason why all of this works so well is because it's based upon really high-quality data that I have about me, about my productivity, about my health, about my habits, about my mindset.

So, let me show you guys how I do this. >> [music] >> Every time I get started on a task on my to-do list, so right now that would be film the new video, this one, I would also open up this little guy, my Pomodoro app. Just to show you guys how it works, I can set it to like 1 minute and I'm just going to call it >> [music] >> test. And then it would do its thing. I know I would like work on stuff. And there you go. It does that.

Click enter and then I would actually put a log here. So, I'll be like finished demo and then I would log it. Now, after I log it, it would show up here. Okay, I guess I spelled it wrong, but it will show up here on my Obsidian. And you can see like I have a very long running log that's happening over here. For the typewriter with my to-do list as well, I also have it stored on Obsidian and you can see that things get crossed off when I cross them off.

Let's actually uncross this because it's not actually done. But yes, this is how all the data is stored. Oh, and all of this like these desktop apps, I made it myself. So, yes, all of this gets stored to my Obsidian. This very high-quality data where Life Bop, who is a Hermes agent, has access to. So, he's able to take that data, analyze different patterns, and be able to give me like very personalized advice. It can like show me all my blind spots and show me how I can improve towards my health goals and my productivity goals.

Life Bop also has access to my Apple Health, so that's why it's been helping me figure out how to get more steps in throughout the day. And I'm thinking of maybe getting like an Apple Watch or like a Whoop or something as well to be able to get more health metrics, too. So, yes, that is how it works. But, I haven't yet shown you the single feature of Life Bop, my AI productivity system, that has helped me the most. And that is when I hit a snag.

At some point, every single day, probably multiple times a day, I will hit a snag. You see, it seems really great. It's like, "Oh, Life Bop's like, here is how you should be approaching your day of your to-do list that has 13 tasks on it." But, as someone who really does not have very much self-discipline or motivation, as I'm working through things, I end up getting tired. And I'm like, "I don't really want to do this anymore." That's when I would go to Life Bop and start to like negotiate with him.

Let me Let me try to find a couple examples for you, okay? Okay, so here's one. So, um I'm already pretty tired at this point, and then I said, "Do you think if I go to the gym and / work going for a walk will help me reset and then be able to get more work in afterwards?" And then Life Bop is able to analyze my numbers and then say, "Uh your data already answers this. Your return after 2 plus hour gap is 80% of the time.

Returning to 7 to 8 p.m. it gets you around two more sessions in." But, here's the problem. Specific for today, because I was doing scripting for this video, scripting is your lowest continuation task, and you'll be returning to it tired. So, after your gym break past 8 p.m., that's three compounding risk factors. AKA, I'm probably not actually going to come back. So, two honest options. So, the first one is that I could go to gym now and then script afterwards, maybe I'll just get like one session in.

Says better than nothing, but probably won't finish it. Or, I can script first, one to two sessions now, and then go to the gym. So script is partially done before you leave. Gym is your real reward and you might squeeze one more session after if needed. So the data says finish the hard thing first then move. You know, that's like pretty convincing, right? I'm like, okay, I shouldn't just like go to the gym as a procrastination technique.

But then I go on to say, "Hmm, if I just take a break without gym or step and just like step as in like go outside and and go for a walk and just like take a nap and lie down for a bit or doom scroll a bit, does that work?" And he says, "Your data says no. That's the worst option of the three. Every time you've taken a break with no physical movement and then needed to return to scripting, the continuation rate is 29%.

A nap or doom scroll isn't a reset. It's an exit ramp with extra steps. You'll wake up groggier, the scripting urgency would feel more abstract, and the 29% continuation rate would drop further because you have lost the thread. So yeah, basically it's like, Tina, don't delude yourself. That's not going to happen." >> [laughter] >> I was like, "Fine." And guess what? I actually completed those two scripting Pomodoro blocks, finished the scripting, and then went to the gym.

Just like Lifebot said I would. So yes, that is an example. I have so many other examples of like my negotiation with Lifebot because it happens like literally every single day, multiple times a day. It's really this like real-time coaching that makes such a big difference. Like okay, here's the thing. Like do I really not know that if I go and lie down and doom scroll that I'm probably not going to continue working?

Yes, like I do know that logically, but in my like emotional tired mind, I am just trying to like give myself an excuse so that I can go lie down and doom scroll, right? So because I talked to Lifebot, I was able to get myself to actually do the correct thing and I feel much happier because of this. Just like how I'm building my personal productivity system, I'm also building our company productivity system. Granola is an AI notepad for back-to-back meetings that transcribes your computer's audio without ever joining the call.

There's no bot or awkward notification. It just runs quietly in the background across Zoom, Google Meets, Slack, wherever you are. Like for our most recent team meeting, Granola transcribed the whole thing, which we then shared with the team, including all the interactions with people that showed up with speaker tags. And for everybody who wasn't in the room, they're fully caught up as well, without anybody having to write a recap.

Amazing. If you watch my Hermes video, you also know that we have TacoBot, which is the COO and the EA of our company. He also gets access to these recordings through the Granola MCP, which is a huge bonus and makes him function a lot better. Having meetings be searchable is also so useful. I can ask what's the next action items for deep product work. Accountability and ownership is clearly documented. Who said what, what we agreed on, and what the next steps are.

No more like, "I thought you were handling it. Really? I thought it was you." It is all just there now. You can now get 1 month of Granola for free. Link is in the description. Thank you so much Granola for sponsoring this portion of the video. Now, back to the video. I also asked LifeBot, "How can I improve my productivity and log more productive sessions in a day?" And it also gave me some advice. It says, "Based on everything your data has shown me, here are the levers ranked by actual impact, not generic advice.

Number one is to start by 1:00 p.m. This is my biggest single lever. We can see from the data that depending on when I start the day, every hour past 1:00 p.m. costs 20 to 25 minutes of total output. So, not because you're slower, you literally just fit fewer sessions in." I should also chain sessions and don't take breaks. This one is very humbling because apparently when I take a 5-minute breaks, it's usually just an exit ramp.

Like I just pretend that I'm taking a break and I don't actually come back. And if I take um 15-minute breaks, it just slides into another break. So, I if I have to take a break, it suggests that I should just take a 10-minute break, keep myself honest. It also has some advice about how I should sequence out the categories that drain me. So, I have a lot of different things that I do on a day-to-day basis. So, depending on what the task is, like scripting, different types of task, I should take that into account when I'm planning my day.

Like I should never end a block of work at scripting because I'm probably not going to come back. I should sandwich a scripting session or follow with a task because task, when I do a task, it has a 72% continuation rate of me actually continuing working. Another insight is that I should keep my sessions between 20 to 25 minutes because those have 100% completion rate. If I try to do less than that or more than that, that's not great, etc., etc.

If I had to pick three things, start by 1:00 p.m., chain without breaks, and never end a block on scripting. Those three are the difference between your 1 hour 30 minute average days and your 2 plus hour days of deep work. I know that doesn't sound like a lot, but like you got to understand like I am someone that has a lot of focus problems. So, if I don't do these things, like the amount of deep work that I can get done in a day is like 30 minutes.

Pretty embarrassing, I know, but unfortunately, this is the way that my mind works. Okay, timer is up. I'm going to write finished on time. Feeling good. I'm actually getting pretty good at estimating how long it takes for me to do these videos. Also check here, filmed the new video. And that's it. This is the productivity system that has really changed my life. It has kept me so much more focused, so much more productive, and I also just feel better on a day-to-day basis.

This is all pretty custom, so let me know what you guys think about my system. And I'm also very curious, what is your system for staying focused and being more productive? I'm always down for more inspo as I build up the system even more. And I will see you guys in the next video or live stream.